A member can cancel and withdraw from any event by the close of business, (5:00 p.m.), Wednesday evening by calling the Pro Shop and speaking directly to a staff person for that upcoming weekend. If a member cancels and withdraws after close of business on Wednesday, he must find a replacement or the member will be assessed by the Pro Shop for greens fees. If a replacement is not found, the member will be required to pay those green fees prior to their next scheduled tournament play. If a member cancels after Wednesday, and has a compelling reason as to why they can't play, (sick, injury, family emergency, work emergency, etc.), the member will not be assessed a greens fees.
If the course is open (sunshine, rain, mist, showers) and a Men's Club event is scheduled, we are required to play. The management of Topstone makes the final decision on when we play and when we start. In the past, there have been frost, fog and thunderstorm delays. If you withdraw based on weather conditions or due to delay of tee times, the member will be charged greens fees and will receive a rain check to play golf at Topstone Monday through Friday. Both of these policies are in place to protect the Men's Club preferred tee times for the weekends. No shows and cancellations for no reason, jeopardize our requests when the Men's Club needs more tee times to accommodate its members who want to play but can't get into a weekend event.
In both the cancellation and weather policy procedures, payment of greens fees does not count toward the ten tournaments that is required for members to participate in order to keep your membership in good standing for the next year.
Note: This policy is effect until the membership is notified of any changes.